E-Signature
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      1. WinWon Knowledge Base
      2. Forms
      3. E-Signature

      4. Sending Forms to Individuals & Minors

      Send forms individually or that require additional signatures, including parent/guardian signers.

      When to Use Individual Send

      The Individual Send process is used for:View/send

      • Forms that require multiple signers (e.g., a parent/guardian or a coach in addition to the student).

      • Sending a form to a single student rather than an entire roster.

      • Handling under 18 athletes who need a parent/guardian signature.

      Bulk send is not available for these cases because the extra signer information must be entered for each request. These forms will have a greyed out send button in Forms List.

      How to Send a Form to an Individual Athlete

      Step 1 – Access the Student Profile

      1. Navigate to the athlete’s profile.

      2. Click the Actions button in the upper right.

      3. Select Send Form from the dropdown menu.

      Step 2 – Select the Form

      • Choose the form you want to send from the list.

      • If the form is single signer only, the send process will look identical to bulk send — just for one recipient.

      • If the form requires additional signers, extra fields will appear (see next section).

      Step 3 – Add Additional Signer Information

      For forms configured with multiple signatures:

      • Fill in the First Name, Last Name, and Email Address of the additional signer(s).

      • Example: For a minor’s parent/guardian, you’ll add their full name and email.

      • WinWon will route the form in the correct order — to the student first, then to the parent/guardian.

      Step 4 – Review the Email Preview

      • As with bulk send, the system personalizes the email with the athlete’s name, school name, and unique form link.

      • Do not edit the FORM LINK placeholder.

      • You can edit the body text if you want to customize your message.

      Step 5 – Send the Form

      • Click Send Form to complete the process.

      • The form will be sent to the designated recipient(s) immediately.

      Best Practice – Sending to Minors

      Handling minors in WinWon is easiest if you maintain the Under 18? system field for all rosters:

      1. Admins: Go to Teams > Rosters > All Athletes view.
        Coaches: Go to Teams > Rosters for your team.

      2. Click Actions > Edit Table View.

      3. Scroll to the “U” section, select Under 18?, and click Apply.

      4. Save this view for quick access next time.

      5. Check the box for all athletes who are minors.

      When bulk sending a form, these athletes will have an “Under 18” chip in the send modal — making it easy to deselect them and send separately via this individual process.