Best Practices
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      3. Best Practices

      Athlete Fields Best Practices

      Keep athlete data consistent, accurate, and easy to use.

      1. Review Before Creating

      Always search the Field Directory before creating a new field. Duplicate or slightly different versions of the same field (e.g., “GPA” vs. “Cumulative GPA”) can lead to messy data and confusion when building reports.

      2. Use Categories Wisely

      • Place each field in the most logical category so it’s easy for all users to find.

      • Keep categories consistent across all sports and departments (e.g., don’t put “Injury Status” under Miscellaneous if it belongs under Physical).

      3. Limit Custom Fields

      While custom fields are powerful, overuse can clutter the system. Create them only when you have a clear, ongoing need that existing fields don’t meet.

      4. Standardize Naming Conventions

      • Use short, clear names (e.g., “Academic Advisor” instead of “The Name of the Athlete’s Assigned Academic Advisor”).

      • Avoid abbreviations unless widely understood.

      • Stick to a consistent format (e.g., Title Case).

      5. Involve Key Stakeholders

      Before adding a new field, check with others (compliance staff, SIDs, athletic trainers) to ensure it will benefit the whole department—not just one team.

      6. Audit Regularly

      • Schedule a quarterly or annual review of fields to retire unused ones.

      • Confirm categories are still correct.

      • Ensure no duplicates were created over time.

      ✅ Together, these practices will help keep WinWon data organized, scalable, and report-friendly while giving your teams the flexibility they need.