Best Practices
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      3. Best Practices

      Best Practices for Adding Recruits

      WinWon gives you flexible tools to add recruits individually or in bulk, helping you build and manage a high-quality recruiting database.

      WinWon makes it seamless to add recruits to your platform and start building next year’s championship team. Whether you’re uploading a full list after a showcase or quickly adding a single athlete, there’s a streamlined workflow for you.

      Quick Add vs. Bulk Upload

      • Quick Add
        Perfect for adding one or two recruits on the fly. Just click “Add Recruit” and enter key details like name, grad year, and contact info. You can always edit or expand the profile later.

      • Bulk Upload
        Use our bulk upload tool to bring in a list of recruits from a spreadsheet. Great for importing contact lists from tournaments, camps, or previous systems.

      💡 Bulk Upload Best Practices

      To get the most out of WinWon Recruiting and keep your recruit database clean and manageable:

      • Keep it Focused
        Limit your initial bulk upload to 1,000 recruits or fewer. WinWon is designed to help you build meaningful relationships—not manage an unfiltered list of every athlete you've ever seen.

      • Upload Clean Data
        Start with an organized, well-labeled spreadsheet. Clean, structured data makes it easier to navigate your recruiting list and avoid headaches down the line.

      • Use a Single Tab
        Make sure your spreadsheet has one sheet, one tab, and clear column headers. WinWon only processes one tab during upload.

      • Field Mapping Matters
        For every column in your sheet, make sure there's a matching field in WinWon. If you're tracking something unique—like tournament attended or unofficial visit date—create a custom field before uploading.

      • Pro Tip:
        Before uploading, create a custom view in WinWon that mirrors your spreadsheet columns. Once the data is in, you can switch to that view and see everything just as you had it in Excel—only better.