Best Practices
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      3. Best Practices

      Best Practices for Time Tracking

      Keep compliance on track with these time tracking tips.

      1. Enter Key Dates Early

      Set Regular Season and Championship Dates as soon as they are known.Time tracking set dates

      2. Use Notes for Shared Guidance

      Admins: Use the top note box to communicate seasonal rules, deadlines, or compliance reminders to all teams.

      Time tracking admin note box

      Change category

      3. Categorize Events Correctly (NCAA)

      • Traditional vs. Non-Traditional vs. Developmental must be accurate for compliance.

      • Encourage coaches to set the category at event creation.

       

      4. Monitor Off Days WeeklyScreenshot 2025-08-27 at 4.43.56 PM

      • Toggle on Show Off Days regularly.

      • ☑️ Gray = compliance; ⚠️ Yellow = violation risk.

      • Review weekly, not just end of season.

      5. Add Notes to Events

      Use the Time Tracking Notes column to clarify special situations (e.g., canceled due to weather, joint practice).

      6. Export for Record-Keeping

      Export to Excel/CSV for reporting and backup.export

      7. Review Across Teams

      Admins should review compliance trends across all teams, especially during midseason, to prevent last-minute issues.

      👉 Together, these practices ensure WinWon’s Time Tracking tool keeps your teams compliant, transparent, and prepared for audits or eligibility reviews.