Managing Event Requests (Calendar Administrators)

Streamline your role as a Calendar Administrator with tools to review and manage event submissions efficiently.

Accessing the Event Requests Page

Only Calendar Administrators can access the Event Requests page.

• Navigate to Calendar > Event Requests.
• If you do not see this option, you do not have Calendar Admin privileges.

As a Calendar Admin, you can manage events for all teams.

Notifications and Reviewing Event Requests

• Admins receive a daily email digest with the count of pending event requests requiring attention.
• When single events or full schedules are submitted, they appear in the Event Request Queue, which offers two views:

1. List View (default): Displays event details in a sortable, filterable table.
2. Calendar View: Shows approved events with a solid outline and pending requests with a dashed line.

To adjust the view, toggle between List View and Calendar View in the upper right. 

Event Requests Table

The Event Request table includes six sortable and filterable columns:

1. Select Column: Select single, multiple, or all events for bulk review.
2. Requested On: Displays the submission date of the event.
3. Event Date & Time: Shows the requested event's date and time. Recurring events will include a toggle to view all occurrences.
4. Team: Indicates the team requesting the event.
5. Event Type: Lists the type of event.
6. Location: Displays the requested event location.

Admin Review Actions

Admins have four main actions to take on each request:

1. Approve (Green Checkmark):

   • Confirm the event for approval.

2. Deny (Red X):

   • Add optional notes for the submitter explaining the denial.

3. Edit (Gray Pencil Icon):

   • Open the event details, make changes, add notes, and approve.

4. Review Conflicts (Purple Calendar Icon):

   • Open a filtered view to manage conflicting events. This will automatically filter to the facility in conflict and show the conflicting event details. 

Managing Recurring Events

• Recurring events are marked with a toggle in the Event Date & Time column, showing days like "Repeats Wed, Fri."
• Expanding the toggle reveals all requested dates.
• Bulk approval is only available for the entire series of events, though individual events can be denied or edited prior to approval.

Event Conflicts

Conflicting events are flagged with a Red Banner in the Event Date & Time column, showing details of the conflict:

• Conflicts with other pending requests or approved events.
• For recurring events, the conflict count is displayed (e.g., "One date has a conflict").

Clicking the purple calendar icon takes you to a day view of the conflicts, filtered by the facility in question, allowing detailed review.

Bulk Actions

Use the Select Column to:

• Bulk approve or deny multiple events.
• Combine with filters (e.g., specific team or facility) to streamline reviews.

Leverage these tools to manage event requests effectively, ensuring accurate scheduling and seamless coordination across teams.