Event Requests
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      1. WinWon Knowledge Base
      2. Calendar
      3. Event Requests

      Event Submission and Approval Process

      Understand the event submission workflow and approval process for WinWon Calendar events.

      Overview

      Some WinWon users will have Calendar Administrator privileges to review and approve events. 

      For non-Calendar Administrator users, submitted events follow a review process before appearing on the department calendar. Calendar Administrators are responsible for reviewing, approving, denying, or editing events to ensure smooth scheduling and facility coordination.

      Event Submission Workflow

      1. Submitting Events:

        • Events can be submitted through the Calendar View by adding an event or by submitting an entire schedule via the Schedule Builder.
        • Submitted events are placed in the Event Request queue, accessible only to Calendar Admins.

      2. Admin Review Process:

        • Notification: Calendar Admins are notified when new event requests are submitted.
        • Review: Calendar Admins have the view below. They will:
          event request view
          • Check event details.
          • Use conflict detection tools to identify potential scheduling conflicts.
        • Decision: Admins can choose to:
          • Approve the event.
          • Deny the request.
          • Edit the event before approval.

      3. Visibility:

        • Events awaiting approval will show in your team's Schedule Builder calendar. They will not appear on the main department calendar for everyone to see until they are approved by a Calendar Admin.

      Event Statuses

      • New Request:

        • Initial submission for review.event status
        • Appears with a dashed box in the Schedule Builder calendar for your team.
        • Clicking the event will display its status as New Request.

      • Change Requested:

        • A previously approved event resubmitted with changes for admin review.Change Requested
        • Also displays with a dashed box and a Change Requested status when clicked.

      • Approved Event:

        • Events that have been reviewed and approved by a Calendar Admin.
        • These appear with a solid box outline and are visible to all users on the department calendar.

      Additional Resources

      • To learn more about the calendar admin process for managing event requests, click here.

      Ensure seamless event scheduling by understanding the submission and approval process!