7. Student Athlete Signing Experience

How Athletes Receive Forms

Student athletes get form requests in two ways:

1. Email

   • A message is sent to the athlete’s school email address with a unique link to the form.

   • The email is personalized with their name and your school name.

   • Athletes click the link to open the signing experience and complete the form.

2. 

   Mobile App (recommended)

   • Student can open the WinWon Athlete App → My Eligibility (checklist icon) → Forms section.

   • All outstanding forms appear here with links to open and sign directly from the device.

Completing a Form (Step by Step)

1. Open the link from email or tap the form in My Eligibility → Forms.

2. Review the document and required fields.

3. Fill in any fields the signer is responsible for (e.g., initials, text fields, checkboxes).

4. Apply signature where prompted, then Submit/Finish.

5. Confirmation is shown on submit; the form is automatically routed and stored in WinWon.

• If multiple signatures are required (e.g., student + parent/guardian), WinWon routes the form to the next signer automatically.

• If the student is part of a multi-sport roster, they will not receive duplicate requests for the same form.

After Submission

• The form will appear with a green check from the student’s Forms list in the mobile app once their portion is complete.

• If additional signers (e.g., a parent/guardian) are still pending, the overall form will remain in progress until all signatures are collected.

• Staff can see completion status and download the signed PDF in Forms → Form Tracker and on the athlete’s Documents tab on the web application.