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      Notifications in WinWon

      Stay informed with automated emails for events, rosters, and recruiting.

      WinWon supports high-impact notification types so the right people get the right information at the right time. All notifications are sent from notifications@winwontech.com

      Notification Types

      1) Pending Events (Calendar Admins / Event Request Approvers)

      What it is: A daily digest email listing all event requests waiting for approval.

      Who gets it: Calendar Administrators or anyone who reviews the Event Request

      queue.

      When it sends: Every morning (daily). No email is sent if there are zero pending

       events.

      What you’ll see:

      • Subject: Count of pending events (e.g., “WinWon University has 17 pending events”).

      • Body: A list of the specific events awaiting review.

      How to enable: Email help@winwontech.com with the list of users to receive the digest.

      2) Roster Add/Remove Notifications (Department Admins / Compliance / AT

      What it is: Real-time emails when a student is added to or removed from any roster in your department.

      Who gets it: Administrators, compliance officers, athletic trainers, or anyone who needs live roster visibility.

      When it sends: Immediately upon add/remove.

      What you’ll see:

        • Subject: Team with the roster change (e.g., “Soccer (M) Roster Change”).

        • Body: Student name, ID number, and the removal reason.

       

      How to enable: Email help@winwontech.com with the list of users to receive these alerts.

      3) Recruiting Questionnaire Submission Notifications (Coaching Staff)

      What it is: Real-time alerts whenever a new recruiting questionnaire is submitted for your team.Who gets it: Coaching staff for the team associated with the questionnaire.

      When it sends: Immediately after a questionnaire is submitted.What you’ll see:

      • Subject: New submission to review.

      • Body: Submission information and where to review it.

      How to enable: Email help@winwontech.com to turn on these alerts for your department.

      Setup & Management

      • Add/Remove recipients: Send your request to help@winwontech.com. Include full name, role, and email, plus the notification type(s) you'd like setup.

      • Scope: You can enable a single notification type (e.g., just Roster updates) or multiple.

      • Delivery address: Make sure your email system allows messages from notifications@winwontech.com.

      FAQs

      Q: I didn’t get today’s Pending Events email.
      A: If there were no pending events, no digest is sent. Also check spam and confirm your address is on the recipient list.

      Q: Can coaches receive roster change notifications?
      A: These are intended for administrators/compliance/AT as they apply to all rosters across the department.

      Q: Where do I review recruiting questionnaire submissions?
      A: Use Forms > Form Tracker to view questionnaire completion and results, or open the recruit profile to see responses.

      Q: Can I pause or unsubscribe from a notification?
      A: Yes—email help@winwontech.com indicating which notification(s) to remove. 

      Best Practices

      • Route by role:

        • Pending Events: Calendar Admins / approvers only.

        • Roster Changes: Admin/Compliance/AT for department-wide visibility.

        • Recruiting Submissions: Coaching staff for each team.

      • Keep lists current: Update recipients at term/season changes or when staff turnover occurs.

      • Whitelist the sender: Add notifications@winwontech.com to your safe senders list.