Time Tracking for NCAA Division III Teams

Monitor event categories, weeks, days, and off-day compliance.

Overview

The NCAA Division III Time Tracking page gives coaches and administrators visibility into all calendar events while supporting monitoring compliance with NCAA Division III rules.

• NCAA Division III metrics:

  • 114 total days of countable activities (144 for Track & Field)

  • Traditional Season , Non-Traditional Season, and Developmental event categories

  • Weekly off-day requirements

Accessing Time Tracking

• Navigate to Calendar > Time Tracking.

• Calendar Admins: Can view and manage time tracking for all teams.

• Coaches: Only see their assigned teams (or multiple if they coach more than one). Toggle between teams in the top-right menu.

Notes Box

At the top of the page, Calendar Admins can add a summary message. This can be key information, a note, a reminder, or an important update.

• Only Admins can edit this note (using the pencil icon in the box).

• All teams will see the same note when they access Time Tracking.

Setting Season Dates

Enter Regular Season Start/End and Championship Start/End dates for your team.

• Designed to help you keep key dates top of mind.

• Helps administrators who may not memorize sport-specific dates.

Category Totals (NCAA)

For NCAA, the Category Totals box shows:

• Developmental – # of events categorized as Developmental

• Non-Traditional – # of events categorized as Non-Traditional 

• Traditional – # of events categorized as Traditional events

• Total Weeks – # of weeks with at least one event

• Total Days – # of unique days with events scheduled

Updates automatically as events are added, edited, or deleted.

Viewing Options

• Show Weeks (toggle) – Displays events grouped by week. Each week shows dates covered. Click the caret to expand and see events.

• Show Off Days (toggle) – Available only when Show Weeks is on.

  • Displays a chip next to each week showing number of Off Day events in that week.

  • ☑️ Gray = 1 or more off days scheduled

  • ⚠️ Yellow = 0 off days scheduled

NCAA Time Tracking Table

Columns include:

• Event Date & Time – Day, start time, end time

• Event Type – Practice, competition, strength, etc.

• Location – Facility where event is held 

• Event Category – Traditional, Non-Traditional, Developmental

• Time Tracking Notes – Free text field for adding any context

Table Features

• Double-click the Event Category cell to update directly in the table.

• Event Category can also be set during event creation (via Schedule Builder or Calendar View).

• Sort any column by clicking the header.

• Filter Event Type and Location using the filter icon.

• Export table to Excel/CSV by right-clicking anywhere in the table.

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